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Office Coordinator

  • IT, Software development, System Engineering Jobs
  • Administrative office management jobs

Description

  • Update and follow up on the Executive VP’s agenda as required
  • Organize meetings and business trips for employees
  • Manage the executive team’s expense account
  • Coordinate and support the preparation and drafting of proposals and tenders
  • Work with the sales team to coordinate meetings and qualify prospects
  • Contact potential clients
  • Receive and forward nventive mail
  • Handle the mail and draft correspondence
  • Draft and translate various documents
  • Fill out forms and agreements and get them signed and sent
  • Place orders with suppliers
  • Prepare and provide support for invoicing
  • Support the HR and Finance departments in various administrative tasks (invoice filing, reports, recruitment and onboarding processes, etc.)
  • Oversee the planning and organization of the company’s corporate activities

Responsibilities

  • You have 2-5 years of experience in a similar role
  • You are thorough and detail-oriented
  • You possess high personal performance standards
  • You excel at managing your stress
  • You are effective and like to show off your efficient work methods
  • Your communication skills and friendly personality make you a great collaborator
  • You are fully bilingual (French/English)

Hard Skills

  • Scheduling and business planning
  • Managing office supplies
  • Document management
  • Multi-line phone proficiency
  • Customer relations
  • Billing, Invoicing, Collection

Soft Skills

  • Communication
  • Strong work ethic
  • Attention to detail
nventive
  • Main info
  • Language French Canadian, English, French
  • Experience level Entry Level
  • Job type Full Time
  • Salary negotiable
  • CountryCanada
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We offer

While working from home, these are the perks we offer:
  • A lot of autonomy and a flexible work schedule
  • Work-life balance
  • Competitive compensation and a comprehensive benefits plan (including dental and telemedicine coverage).
  • Three weeks of vacation - minimum.
  • Office shutdown between Christmas and New Year’s.
  • Five flexible days per year.
  • An annual fitness allowance of $500 for memberships or for sports gear.
  • Upskilling & career development coaching
  • Several internal interest groups/committees in which you can take part.
  • Multiple social activities
  • The possibility to condense your work hours and finish at noon on Fridays year-round
When we'll be back at the office, you get all the perks stated above, plus:
  • Casual work attire
  • Free snacks & coffee
  • Beer and drinks on Fridays!
  • A hybrid model between remote work & an office-based presence