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Personal Assistant
- IT, Software development, System Engineering Jobs
- Administrative office management jobs
Description
- Pro-actively work with the Director of Trading to ensure efficient use of their time and increase productivity.
- Pro-actively manage their complex diary and inbox according to their needs.
- Build and maintain excellent relationships with internal and external contacts across the business.
- Understand priorities within the department and pro-actively manage own workload and that of your team to ensure deadlines are met.
- Create and promote a collaborative working environment.
- Organise all aspects of meeting arrangement including paperwork, equipment, tech and catering.
- Prepare presentations and reports, reconcile expenses and use in-house finance systems proficiently.
- Organise travel and accommodation.
Responsibilities
- Experience of supporting at Director level and above.
- Strong work ethic, with a high standard of self-motivation.
- Excellent communication and inter-personal skills with the ability to confidently deal with people at all levels.
- Excellent attention to detail with focus on delivery.
- IT literate, numerate and good analytical skills.
- Flexible, innovative and pro-active.
- Strong organisational skills including time management.
Hard Skills
- Windows operating system
- Scheduling and business planning
- Memo preparation
- Typing and typing speed
- Document management
- Relationship building
- Expense reports
- Cross-functional collaboration
- Meeting minutes
- Advanced language knowledge
- Advanced writing skills
Soft Skills
- Communication
- Strong work ethic
- Strategic thinker
- Self-motivated
- Attention to detail
