Do you have at least 2 years of experience in organizing events up to 300 guests? Conferences? Have you written brochures, edited newsletters and assisted with publications? Are you a perfect English speaker AND writer with excellent writing skills? Do you have at least 2-3 years of experience as a Communication Officer in an NGO environment? Do you live in Amsterdam and would you like to work for a company with a strong mission in a non-corporate environment? Are you immediately available?

Then I am looking for you!

Our client in the research sector is searching for a Communications Coordinator | full time | Immediately available to join their Amsterdam team! In this role, the focus is mostly on organizing events (temporarily), but mostly writing, copy editing and proofreading publications in English.

Responsibilities:

• Assisting with writing, copy editing & proofreading communications material, publications and reports
• Running of smaller publications
• Event coordination for Annual Meetings with representatives from various countries, 
• Coordinating company involvement at conference exhibitions stands (virtual, hybrid and physical) and webinars to promote upcoming publications, research, or workshops
• Organizing internal team building activities and social events
• Virtual and onsite event management, including liaising with event partners
• Managing the website events sections and exploring news ways to build on the existing website structure
• Budget control and negotiating contracts/rates with stakeholders
• Selecting, coordinating and booking speakers and venues (including virtual options) 
• Point of contact for event attendees and guests
• Preparing meeting agenda and material for attendees and guests; 
• Oversee and produce event-related communications materials (invitations, giveaway material, etc.), with colleagues
• Maintain & manage events calendar 
• Build and foster relationships with community members and network
• Reporting and tracking the success of company events
• Maintaining up-to-date with new tools and opportunities 

• Available per direct or on short notice; 40 hrs per week
• Minimum +2-3 years of experience in events or communication (doing promotional events, copy writing /editing, etc.) within an international atmosphere; NGO/research/education background is a plus!
• Experience coordinating events up to 300 guests
• Excellent written and spoken skills in English 
• Excellent communication skills; outgoing and communicative (knows how to communicate with many stakeholders)
• Familiar with online tools such as GoToMeeting, GoToWebinar, Zoom, Microsoft Teams, WebX, etc.
• Attentive to detail and organized 
• Living in Amsterdam or near by
• Able to travel (approx. 4x per year to Tokyo, Dubai, Hamburg, etc.)
• Based currently in the Netherlands with a valid work permit
• Friendly, outgoing personality